Power Tips
Powertip: Using Formulas to Create a History of Metadata Edits
A simple field formula enables Cumulus to time stamp metadata edits, so you’ll know who edited what, and when.
Power Tip: Using Related Categories to Create Asset Indexes
Even the best Canto Cumulus category hierarchies can become so “deep” that they confuse users. To simplify file finding in your catalogs, use Cumulus related categories to “flatten” things a bit. It’s a solution so easy and elegant, you’ll be kicking yourself for not thinking about it sooner. (Or, maybe you did!)
Power Tip: Add License Info (and More) to Every Photo You Distribute
Canto Cumulus can add metadata right inside your photo files, which means no matter where those files go, it will be clear who owns them, how they may be used and—best of all—how to contact you for further license or purchase info. Learn how you can make sure your important notices go out with every [...]
Power Tip: The Hidden Benefits of Canto Cumulus “Demo Mode”
Cumulus Servers running in demo mode offer some powerful, hidden advantages. Learn how you can turn demo Servers into instructional tools, test laboratories, and even your own army of Vault servers.
Power Tip: Email Notifications Based on Metadata Values
Did you know Cumulus can notify you via email when certain metadata values are entered into asset records? This Power Tip shows how easy it is to set up email notifications to keep your workflow flowing!
Power Tip: Interactively Find Assets that Share Categories
Canto Cumulus tracks relationships between files, including which files are assigned to all or some of the same categories. Thanks to real-time search technology, you can take advantage of relationship tracking to interactively fine-tune your search results. Make it easier to find what you need, even when you’re not sure what to look for!
Power Tip: Using Formulas to Set Values Based on Multiple Other Fields
This Power Tip explains how you can write formulas that check the values in more than one field, in order to set the value in another. Want Cumulus to set an “Approved for Distribution” check box field automatically, but only after an asset is approved and the embargo date has passed? Learn how to do this, how to check for value ranges via formula, and more!
Power Tip: Setting Label Field Values (Colors) via Formula
Use labels to visually indicate values set (or missing) in other metadata fields. What’s a great way to indicate when an asset record’s metadata is incomplete? How about a nice, bright red label? Now, wouldn’t it be nice for Cumulus to be able to set the value in that label automatically? Using a field formulas, [...]
Power Tip: Quicksearch anywhere, or everywhere!
Cumulus Quicksearch works similarly to Internet search engines: you type in a term into a text field and see results based on what you entered. Easy enough. But, unlike Internet search engines, Quicksearch doesn’t search “everywhere.” Instead, Cumulus users can choose the fields they want considered. A layout artist, for example, might prefer searching on [...]
Power Tip: Personal Metadata Templates – Your own “rubber stamps”!
Creating and sharing custom metadata templates is an easy task in any Cumulus edition. Metadata consistency is important for most organizations, and shared metadata templates make it easy for users to enter standardized information, with absolutely no input errors.
But what about you? What about your needs?
Cumulus also makes it easy for you to create personal metadata templates that are accessible to only you, and no one else. Find yourself entering metadata that’s unique to you or your personal workflow over and over again? Then, it’s time for personal metadata templates!
